Privacy Policy

HR Managing ("we", "us", "our") is committed to protecting the privacy and personal data of our users. This privacy policy explains how we collect, use, store, and protect your information when you use our website (hrmanaging.co.uk) and our HR management application (hms.hrmanaging.co.uk).

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information we collect

We collect information in the following ways:

Information you provide to us

• Account registration details (company name, contact name, email address, password)
• Employee data entered into the platform (names, job titles, attendance records, holiday requests, documents, medical questionnaire responses)
• Contact form submissions (name, email, company, message)

Information collected automatically

• Technical data such as IP address, browser type, device type, and operating system
• Usage data such as pages visited, time spent, and actions taken within the application
• Cookies necessary for the functioning of the website and application

2. How we use your information

We use your information to:

• Provide and maintain the HR Managing service
• Create and manage your company account
• Process and store employee records as directed by you
• Respond to your enquiries and support requests
• Send service-related communications (account setup, password resets, important updates)
• Improve the performance and usability of our platform
• Comply with legal obligations

We do not sell, rent, or share your personal data with third parties for marketing purposes.

3. Lawful basis for processing

We process your data under the following lawful bases:

• Contract: Processing necessary to provide you with the HR Managing service you have signed up for.
• Legitimate interests: Processing necessary for our legitimate business interests, such as improving our service and responding to enquiries.
• Legal obligation: Processing necessary to comply with applicable UK laws and regulations.
• Consent: Where you have given explicit consent for specific processing activities (such as receiving marketing communications).

4. Data storage and security

All data is stored on UK-based cloud infrastructure. We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction.

HR Managing uses a multi-tenant architecture where each company's data is logically isolated. Your company's data is never accessible to other companies using the platform.

Access to the application is protected by email and password authentication with session-based security tokens.

5. Data retention

We retain your data for as long as your account is active or as needed to provide our services. If you cancel your account, we will delete your data within 90 days unless we are required by law to retain it for longer.

You may request deletion of your data at any time by contacting us at support@hrmanaging.co.uk.

6. Your rights

Under UK GDPR, you have the following rights:

• Right of access: You can request a copy of the personal data we hold about you.
• Right to rectification: You can request that we correct any inaccurate data.
• Right to erasure: You can request that we delete your data (subject to legal obligations).
• Right to restrict processing: You can request that we limit how we use your data.
• Right to data portability: You can request your data in a structured, machine-readable format.
• Right to object: You can object to certain types of processing, including direct marketing.

To exercise any of these rights, contact us at support@hrmanaging.co.uk. We will respond within 30 days.

7. Cookies

Our website uses essential cookies required for the site to function (such as session authentication and security). We do not use advertising or tracking cookies. The Sponsor Licence Checker tool on our website fetches publicly available data from gov.uk and does not set any additional cookies.

8. Third-party services

We use the following third-party services:

• Google Fonts: To deliver web fonts. Google may collect your IP address. See Google's privacy policy.
• Cloudflare: For content delivery and security. See Cloudflare's privacy policy.

We do not use any analytics, advertising, or social media tracking services on this marketing website.

9. Children's privacy

HR Managing is a business-to-business service and is not intended for use by individuals under the age of 18. We do not knowingly collect personal data from children.

10. Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

11. Contact us

If you have any questions about this privacy policy or how we handle your data, please contact us:

Email: support@hrmanaging.co.uk
Website: hrmanaging.co.uk

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.